Data protection notice for job applicants (H_IS_SG)
Augsut 2026
This Data Protection Notice sets out the basis on which Technoform Bautec Asia Pacific Pte Ltd collects, uses, discloses or otherwise processes the personal data of job applicants, in accordance with the Personal Data Protection Act 2012 (“PDPA”). It applies to personal data in our possession or under our control, including personal data held by organisations we have engaged to process it on our behalf. This Notice has been harmonised with the Technoform Group data protection framework issued by our holding company, adapted to the requirements of Singapore law.
In this notice, “job applicants” means all persons who have applied for any position with us.
1 Data Controller
The organisation responsible for the processing of your personal data is:
Technoform Bautec Asia Pacific Pte Ltd
6 Temasek Boulevard, #28-06 Suntec Tower Four,
Singapore 038986
T +65 6273 9595
E info [dot] tesg [at] ap [dot] technoform [dot] com (info[dot]tesg[at]ap[dot]technoform[dot]com)
For any questions regarding data protection, you may contact our Data Protection Contact using the details set out in Section 5 at any time.
2 Purpose and legal basis
We process your personal data on the basis of the PDPA and all other laws relevant to us in matters of data protection. Where we rely on your consent, you may withdraw it at any time (see Section 4). Where permitted under the PDPA, we may also collect, use or disclose your personal data without consent where required or authorised by law.
We store information about our applicants that is necessary for the application process, including, without limitation, your:
- name or alias, gender, last 4 characters of your NRIC/FIN or passport number, date of birth, nationality, and country and city of birth;
- mailing address, telephone numbers, email address and other contact details;
- resume, educational qualifications, professional qualifications and certifications, and employment references;
- employment and training history;
- salary information;
- photographs.
We usually receive this data directly from you, or via a third party who has been duly authorised by you to disclose your personal data to us (your “authorised representative”, which may include your job placement agent). In some cases, we may conduct internet searches or receive information from former employers or referees. We will seek your consent before collecting any additional personal data, and before using your personal data for a purpose which has not been notified to you, except where permitted or authorised by law.
Your personal data will be collected and used, and may be disclosed to third parties where necessary, for the following purposes:
- assessing and evaluating your suitability for employment in any current or prospective position within the organisation;
- verifying your identity and the accuracy of the personal details and other information provided;
- facilitating our compliance with any laws, customs and regulations which may be applicable to us.
Where sensitive personal data (such as health data) is processed, we do so only to the extent necessary for the application process or as permitted under the PDPA. Without the provision of the required data, it may not be possible to carry out the application process. In principle, applicant personal data is retained for the duration of the application process and deleted six (6) months after the end of that process. In exceptional cases, we may retain the data for longer where you have consented, or where statutory retention periods make this necessary. These purposes may continue to apply even after our relationship with you has ended or been altered (for example, pursuant to an employment contract should you be hired), for a reasonable period thereafter.
3 Recipients of personal data
We will only disclose your personal data to third parties where this is necessary to fulfil the purposes set out above. Data may be transferred to government authorities and statutory bodies where required or authorised by law. Where we engage data intermediaries to process personal data on our behalf, we require them, by contract, to protect your personal data in a manner consistent with the PDPA and this Notice.
4 Your rights
Subject to the PDPA and applicable exceptions, you have the following rights in relation to your personal data:
4.1 Withdrawal of consent
The consent you provide for the collection, use and disclosure of your personal data remains valid until withdrawn in writing. As a job applicant, you may withdraw consent for any or all of the purposes above by submitting a written request to our Data Protection Officer. Upon receipt, we may require reasonable time to process your request and will notify you of the likely consequences, and we shall generally seek to do so within ten (10) days. Please note that, depending on the nature and extent of your request, we may be unable to process your job application. Withdrawing consent does not affect our right to continue processing personal data where permitted or required under applicable law.
4.2 Access and correction
You may request access to a copy of the personal data we hold about you, and information about how it has been used or disclosed, or request that we correct any error or omission in your personal data. Such requests should be submitted in writing to our Data Protection Officer. A reasonable fee may be charged for an access request, and we will inform you of the fee beforehand. We will generally respond within twenty-one (21) business days; if we are unable to do so within thirty (30) days, we will inform you in writing of the time by which we will respond.
4.3 Accuracy of personal data
We generally rely on the personal data provided by you (or your authorised representative). To ensure your personal data remains current, complete and accurate, please inform our Data Protection Officer in writing of any changes to your personal data.
4.4 Protection of personal data
To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have implemented appropriate administrative, physical and technical measures. These include minimised data collection, authentication and access controls, encryption, up-to-date antivirus protection, regular patching, secure disposal of storage media, and the use of two-factor or multi-factor authentication. While no method of transmission or storage is completely secure, we continually review and enhance our information security measures.
4.5 Retention of personal data
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, or as required or permitted by applicable law. We will cease to retain your personal data, or remove the means by which it can be associated with you, as soon as it is reasonable to assume that retention no longer serves those purposes and is no longer necessary for legal or business purposes.
4.6 Transfers of personal data outside Singapore
We generally do not transfer your personal data to countries outside Singapore. However, where we do so — including transfers to other companies within the Technoform Group — we will ensure that the receiving party is bound by legally enforceable obligations to provide a standard of protection comparable to that under the PDPA, and will obtain your consent where required.
5 Data Protection Contact
You may contact our Data Protection Contact if you have any enquiries or feedback on our personal data protection policies and procedures, or if you wish to make any request in relation to your personal data:
Lianna Seah
Contact number: 6273 9595
Email: info [dot] tesg [at] ap [dot] technoform [dot] com (info[dot]tesg[at]ap[dot]technoform[dot]com)
6 Validity and modification of this Notice
This Notice is currently valid (see date in the heading) and applies in conjunction with any other policies, notices, contractual clauses and consent clauses relating to the collection, use and disclosure of your personal data by us. Due to the further development of our offerings, or changes in legal or regulatory requirements, it may become necessary to amend this Notice from time to time without prior notice. You may determine whether any revision has taken place by referring to the date on which this Notice was last updated. Your continued participation in our recruitment process constitutes your acknowledgement and acceptance of any such changes.