Data protection notice for business partners (H_IS_SG)

August 2026

This Data Protection Notice sets out the basis on which Technoform Bautec Asia Pacific Pte Ltd collects, uses, discloses or otherwise processes the personal data of our business partners, in accordance with the Personal Data Protection Act 2012 (“PDPA”). It applies to personal data in our possession or under our control, including personal data held by organisations we have engaged to process it on our behalf.

In this Notice, “business partner” means any individual acting on behalf of, employed by, or associated with a supplier, vendor, contractor, consultant, distributor, agent, service provider, logistics provider or other organisation that has, or intends to have, a business relationship with us.

1 Data Controller

The organisation responsible for the processing of your personal data is:

Technoform Bautec Asia Pacific Pte Ltd
6 Temasek Boulevard, #28-06 Suntec Tower Four,
Singapore 038986

T +65 6273 9595
E info [dot] tesg [at] ap [dot] technoform [dot] com (info[dot]tesg[at]ap[dot]technoform[dot]com)

For any questions regarding data protection, you may contact our Data Protection Contact using the details set out in Section 5 at any time.

2 Purpose and legal basis

We process your personal data on the basis of the PDPA and all other laws relevant to us in matters of data protection. Where we rely on your consent, you may withdraw it at any time (see Section 4). Where permitted under the PDPA, we may also collect, use or disclose your personal data without consent — for example, in reliance on the legitimate interests exception, or where required or authorised by law.

Depending on the nature of your interaction with us, the personal data we may collect includes your name, email address, telephone number, company name, job title, nationality, gender, date of birth, photograph and employment information.

2.1 Contract management

We process the following categories of personal data to carry out pre-contractual measures or to fulfil and manage our contractual relationship with you or the organisation you represent:

names;
addresses;
contact details;
payment data;
order data;
contract data.

This data is processed to perform obligations under, or in connection with, our contract with you or the organisation you represent. Without the provision of the required data, the contract cannot be performed. The data is retained for the duration of the contractual relationship, and will be deleted after the end of that relationship and/or after the expiry of applicable statutory retention periods.

We may collect, use or disclose your personal data for any or all of the following related purposes: evaluating and onboarding suppliers or contractors; administering tenders, quotations and purchase orders; negotiating and managing contracts; coordinating deliveries and logistics; processing invoices and payments; conducting due diligence and compliance screening; communicating on operational matters; maintaining business relationship records; and complying with applicable laws, regulations, codes of practice, guidelines or rules, or to assist in law enforcement and investigations conducted by any governmental or regulatory authority.

2.2 IT security

As part of our security measures, we maintain various log protocols within our IT systems. These are used for troubleshooting and to provide evidence of the collection, modification and deletion of data. The following categories are logged:

device data;
access data;
user data.

We rely on our legitimate interest in the secure operation of IT systems and on legal requirements to ensure the integrity, confidentiality and availability of data (accountability). Log data for IT security is generally deleted after four weeks at the latest. Log data connected with accountability evidence is deleted in accordance with applicable statutory requirements. In cases of reasoned concern, data may be retained until the matter has been clarified.

2.3 Legitimate interests

In compliance with the PDPA, we may collect, use or disclose your personal data without your consent for the legitimate interests of Technoform Bautec Asia Pacific Pte Ltd or another person. In relying on this exception, we will assess the likely adverse effects on the individual and determine that the legitimate interests outweigh any such effect. On this basis, we may process your personal data for purposes including fraud detection and prevention, and sanctions screening. These purposes may continue to apply for a reasonable period after our relationship with you has ended or been altered.

3 Recipients of personal data

We will only disclose your personal data to third parties where this is necessary to fulfil the purposes set out above, including performing obligations arising from our commercial relationship with you or the organisation you represent. Data may also be disclosed to government authorities and regulatory bodies where required or authorised by law.

Where we engage data intermediaries to process personal data on our behalf, we require them, by contract, to protect your personal data in a manner consistent with the PDPA and this Notice. The purposes set out in this Notice may continue to apply even after our relationship with you has been terminated or altered, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under any contract).

4 Your rights

Subject to the PDPA and applicable exceptions, you have the following rights in relation to your personal data:

4.1 Withdrawal of consent

The consent you provide for the collection, use and disclosure of your personal data remains valid until withdrawn in writing. You may withdraw consent for any or all of the purposes above by submitting a written request to our Data Protection Officer. Upon receipt, we may require reasonable time to process your request and will notify you of the likely consequences, and we shall generally seek to do so within ten (10) business days. Please note that, depending on the nature and scope of your request, we may be unable to establish or continue our business relationship with you or the organisation you represent, in which case we will notify you before completing the processing of your request. Withdrawing consent does not affect our right to continue processing personal data where permitted or required under applicable law.

4.2 Access and correction

You may request access to a copy of the personal data we hold about you, and information about how it has been used or disclosed, or request that we correct any error or omission in your personal data. Such requests should be submitted in writing to our Data Protection Officer. A reasonable fee may be charged for an access request, and we will inform you of the fee beforehand. We will generally respond within twenty-one (21) business days; if we are unable to do so within thirty (30) days, we will inform you in writing of the time by which we will respond.

4.3 Accuracy of personal data

We generally rely on the personal data provided by you (or your authorised representative). To ensure your personal data remains current, complete and accurate, please inform our Data Protection Officer in writing of any changes to your personal data.

4.4 Protection of personal data

To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have implemented appropriate administrative, physical and technical measures. These include minimised data collection, authentication and access controls, encryption, up-to-date antivirus protection, regular patching, secure disposal of storage media, and the use of two-factor or multi-factor authentication. While no method of transmission or storage is completely secure, we continually review and enhance our information security measures.

4.5 Retention of personal data

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, or as required or permitted by applicable law. We will cease to retain your personal data, or remove the means by which it can be associated with you, as soon as it is reasonable to assume that retention no longer serves those purposes and is no longer necessary for legal or business purposes.

4.6 Transfers of personal data outside Singapore

We generally do not transfer your personal data to countries outside Singapore. However, where we do so — including transfers to other companies within the Technoform Group — we will ensure that the receiving party is bound by legally enforceable obligations to provide a standard of protection comparable to that under the PDPA, and will obtain your consent where required.

5 Data Protection Contact

You may contact our Data Protection Contact if you have any enquiries or feedback on our personal data protection policies and procedures, or if you wish to make any request in relation to your personal data:

Lianna Seah
Contact number: 6273 9595
Email: info [dot] tesg [at] ap [dot] technoform [dot] com (info[dot]tesg[at]ap[dot]technoform[dot]com)

6 Validity and modification of this Notice

This Notice is currently valid (see date in the heading) and applies in conjunction with any other notices, contractual clauses and consent clauses relating to the collection, use and disclosure of your personal data by us. Due to the further development of our offerings, or changes in legal or regulatory requirements, it may become necessary to amend this Notice from time to time without prior notice. You may determine whether any revision has taken place by referring to the date on which this Notice was last updated. Your continued business relationship or dealings with us constitute your acknowledgement and acceptance of any such changes.