Data protection notice for job applicants (O_ES_PL)

1. Data Controller

TECHNOFORM EDGE BOND SOLUTIONS POLAND Sp. z o.o. with its registered office in Skawina at ul. Za Górą 23A, 32-050 Skawina, entered into the Registry of Entrepreneurs by the District Court for Kraków-Śródmieście in Kraków, the 11th Commercial Division of the National Court Register KRS under National Court Register KRS number: 0000828941, State Statistical Number REGON: 385789087, Tax Identification Number NIP: 6762579007.

For any questions regarding data protection, feel free to contact the Data Controller in writing, with the note „Personal Data,” at the address of our registered office or via e-mail at: kontakt [at] technoform [dot] com

2. Data Collection Method

If you take steps to establish cooperation with us and intend to send or otherwise provide TECHNOFORM EDGE BOND SOLUTIONS POLAND Sp. z o.o. with your resume, cover letter, or other application documents, we acquire your personal data from you to be able to contact you during the recruitment process and include you in it.

The Data Controller may process your personal data shared on social media (on LinkedIn or Facebook).

3. The Purpose of Processing

If you are applying for employment at TECHNOFORM EDGE BOND SOLUTIONS POLAND Sp. z o.o., your personal data is processed solely for the purposes of the recruitment process. We use your personal data to learn about your education, professional qualifications, and the course of your employment, assess your suitability to work at TECHNOFORM EDGE BOND SOLUTIONS POLAND Sp. z o.o., establish whether you meet our employment criteria, and include you in the recruitment competition, contact you, and invite you to an interview.

If, following the recruitment, we decide to employ you, the data provided during the recruitment process may be used for the purpose of future employment, so that you do not have to provide it again. Usually, personal data provided by you in your resume and cover letter is stored in your employee files.

We process personal data shared via social media (on LinkedIn or Facebook) to verify information provided by you during the recruitment process and secure the legitimate economic interest of the Data Controller, depending on the nature of the position being recruited for.

Your personal data used for purposes related to recruitment shall not be used for marketing purposes by TECHNOFORM EDGE BOND SOLUTIONS POLAND Sp. z o.o. without your consent.

4. The Basis of Processing

During the recruitment processes, we try to obtain your consent for personal data processing for the purposes of recruitment whenever possible, asking you to include relevant consent in the resume or cover letter you submitted with us. This allows us to avoid any doubts about whether we have the right to use all personal data disclosed by you in the submitted documents or during the recruitment process.

However, if you do not consent to the processing of your personal data for the purposes of recruitment (e.g., send us a resume without the required consent), we will still be able to process the personal data indicated in the provisions of the Labour Code, within the scope required to complete the recruitment process.

In this case, the basis of processing your personal data will be the consent expressed by you or the necessity to use your personal data to take actions in accordance with your request prior to the conclusion of an Agreement. If we process your personal data on the basis of your consent, you may revoke your consent at any time, which will not affect the legitimacy of personal data processing carried out up to the revocation of your consent (Art. 6(1)(a) of GDPR).

Granting consent in this regard is voluntary, but necessary to conduct the recruitment process. Without your consent to process your personal data in this regard, we will be unable to contact you and conduct the recruitment process.

We process personal data shared via social media profiles (on LinkedIn or Facebook) on the basis of the Data Controller’s legitimate interest (Art. 6(1)(f) of GDPR) to verify information provided by you during the recruitment process and secure the legitimate economic interest of the Data Controller, depending on the nature of the position being recruited for.

5. Data Retention Period

The retention period for your resume and other application documents – for the entire duration of the recruitment process, and if the application documents are submitted outside of the recruitment process – for up to 3 months from the submission of the application documents.

The Data Controller will remove your personal data within one (1) year from the end of the data processing period.

6. Personal Data Recipients

The personal data you provided during the recruitment process is provided to employees and partners involved in the recruitment process – in each case, we will ensure that they are authorised to process your personal data and committed to maintaining confidentiality in this regard. Personal data may be accessed by entities providing us with hosting and IT services in connection with the handling of IT processes. Data recipients also include entities providing postal services and recruitment facilitating entities – for instance, specialised online platforms (pracuj.pl).

7. Your rights

The person concerned has the following rights in regard to our processing of personal data:

right to access their personal data – you can submit a request for information to us at any time concerning the scope and rules of processing of your personal data;
right to data rectification – at any time, you can request us to rectify or update your data if it is incorrect or outdated. For the avoidance of doubt, TECHNOFORM EDGE BOND SOLUTIONS POLAND Sp. z o.o. may approach you with a request to provide information enabling the identification of your personal data and confirm the change or update of your data;
right to restriction of processing – if the scope of your personal data we process for a given procedure is too broad, you may request us to restrict the scope of processing. Provided that your request does not contradict the legal requirements we have to comply with, or if it is unnecessary for the implementation of the agreement, we will restrict the processing of your personal data to the required minimum or cease to process your data;
right of erasure (right to be forgotten) – if we process your personal data without a legal basis or process it, even though it is no longer necessary for the purposes of its collection – you have the right to request the erasure of your personal data from our databases and systems. We will honour your request if there exists no other legitimate interest for the processing of your personal data or obligation to continue processing your personal data. In each case, we will attempt to honour your request to the fullest extent possible, and if this is not possible, we will try to modify your data so that it can no longer be attributed to you (as part of so-called pseudonymization):
right to data portability – in the cases where we process your personal data on the basis of consent or in relation to the performance of an Agreement, and the processing is done by automated means (e.g. in an IT system), we will export your data processed by us, on your request, to a separate file in a common format to allow you to transfer it to a different data controller.

The rights indicated above may be exercised by notifying the Data Controller in writing at the address of our registered office with the note „Personal Data” or via e-mail at: kontakt @technoform.com

8. The Right to Object

Aside from the above, we would like to inform you that you have the right to object to the processing of your personal data. If the scope of your personal data processed by us on the basis of public interest or legal interest of TECHNOFORM EDGE BOND SOLUTIONS POLAND Sp. z o.o. or any other third party is too broad (inadequately so), you have the right to request the restriction of the processing of your personal data. You have the same right if, at any time, you decide that you do not want us to process your personal data for the purposes of direct marketing. After you raise your objection, we will no longer process your data in this scope and for this purpose unless it is necessary due to the existence of any other important legitimate bases for our processing of your personal data, overriding your interests, rights, and freedoms; or to establish, pursue, or defend our claims.

9. The Right to Lodge a Complaint

If we have violated the rules of processing your personal data, you are entitled to lodge a complaint directly with a supervisory authority – the President of the Personal Data Protection Office.

When exercising this right, it is necessary to provide a full description of the situation and indicate which action violates, in your opinion, your rights or freedoms. The complaint should be lodged directly with the supervisory authority.

10. The Rules of Processing

Taking into consideration that the Data Controller – TECHNOFORM EDGE BOND SOLUTIONS POLAND Sp. z o.o. – prioritizes the proper performance of all its duties under GDPR and the regulations included in Polish legislation and the implementation of rules described in external documents concerning the protection of personal data, we request that your read the content of the Privacy Policy available at www.technoform.com, which includes relevant information on the methods, purposes, and bases of our processing of personal data and indicates your rights in relation to personal data processing. The Privacy Policy is also available at the registered office of the Data Controller (ul. Za Górą 23A, 32-050 Skawina).